# Expense policy builder

Source: https://www.barespend.com/free-tools/expense-policy-builder/
Last updated: 2026-10-27

Fill in your approval thresholds, receipt rules, deadlines and limits, and the builder writes a plain-English expense policy from our template. Copy it, print it or download it as text, then have your accountant review it before you adopt it.

This is a free tool that runs in the browser; open the page to use it. Nothing a visitor types is sent to Barespend.

The text follows the structure of our expense policy template guide: scope, approval, receipts, company cards, reimbursement, travel and meals, deadlines and consequences.

Leave a box empty and the policy keeps a [bracket] for you to complete. Nothing you type leaves your browser.

## Common questions

### Is this legal advice?

No. It is a starting point. Have your accountant and, if needed, your lawyer review the policy before you adopt it.

### What limits should I set?

Base them on what your team actually spends. We leave the numbers blank rather than suggest figures that may not fit your business.

### Do I need a receipt for every expense?

Your policy can be stricter than tax rules. IRS Publication 463 says documentary evidence generally isn’t required for an expense under $75, other than lodging, but many companies ask for every receipt.

### How do I enforce the policy?

Make receipts easy to send, review who is missing what every week, and match receipts to card transactions as you go. Barespend flags transactions without a receipt the day they happen.