Free tools for expenses, receipts and reimbursements

Calculators, templates and builders for small businesses. They run in your browser, need no sign-up and don’t send anything you type anywhere.

• Business expense tracker templateDownload a free expense tracker you can open in Excel or Google Sheets.
• Charge finderPaste a confusing card statement line and see what it probably is.
• Expense classifierType a purchase and get a suggested expense category.
• Expense policy builderFill in your limits and deadlines to get an expense policy you can edit.
• Invoice makerCreate a clean invoice in your browser and save it as a PDF.
• Mileage reimbursement calculatorCalculate mileage reimbursement at the IRS standard business rate.
• Per diem calculatorEstimate lodging and meals allowances for a business trip.
• Receipt savings calculatorEstimate the hours and dollars a month you could save on receipts.

What these tools are for

Each tool does one job a small business runs into: reimbursing mileage at the IRS rate, working out a per diem, writing an expense policy, or tracking spend in a spreadsheet template. The charge finder and expense classifier help with unfamiliar card charges and with choosing a category.

Everything runs in your browser. Nothing you type is sent to us, and you do not need an account. The tools give general guidance, not tax or legal advice, so check anything that matters with your accountant.

If you are doing this by hand every month, Barespend collects receipts from your team, matches them to card and bank transactions, and codes them to your accounting software. The guides explain the thinking behind each tool.