Expense management software for QuickBooks Online
Barespend connects directly to QuickBooks Online, so your chart of accounts comes with it. Receipts are matched to card and bank transactions and arrive coded to the right accounts, ready to sync, instead of being recoded by hand at month-end.
The short answer
Barespend integrates directly with QuickBooks Online on every plan, from $5 per active member a month on an annual plan. It collects receipts by email, text or upload, matches each to its card or bank transaction, and codes the expense to your QuickBooks Online chart of accounts.
QuickBooks Online sync is included on every plan, starting at $5 per active member a month on an annual plan.
A receipt, coded for QuickBooks Online
Try it on a sample receipt
Sample data, for illustration. Nothing is uploaded or stored. Want to use your own receipts? Start a free trial and email or text them in.
Works with: QuickBooks Online
Working on the receipt
- Reading the receipt: vendor, amount, date and tax
- Looking for the card or bank transaction
- Coding to your chart of accounts
Read and coded
Receipt matched- Vendor
- Figma
- Amount
- $144.00
- Date
- Oct 21, 2026
- Tax
- $0.00
- Category
- Software
- QuickBooks Online account
- 6230 Software
- Transaction
- Card ···· 4417
Read and coded
Receipt matched- Vendor
- Blue Bottle
- Amount
- $18.40
- Date
- Oct 22, 2026
- Tax
- $1.40
- Category
- Meals
- QuickBooks Online account
- 6410 Meals
- Transaction
- Card ···· 4417
Read and coded
Flagged for review- Vendor
- United
- Amount
- $612.30
- Date
- Oct 19, 2026
- Tax
- $47.30
- Category
- Travel
- QuickBooks Online account
- 6510 Travel
- Transaction
- No matching transaction yet
Read and coded
Receipt matched- Vendor
- Staples
- Amount
- $230.00
- Date
- Oct 23, 2026
- Tax
- $19.55
- Category
- Office supplies
- QuickBooks Online account
- 6120 Office supplies
- Transaction
- Card ···· 4417
How Barespend works with QuickBooks Online
- 1
Connect QuickBooks Online
Link QuickBooks Online and your business cards and bank accounts. Your chart of accounts comes over with the connection.
- 2
Your team sends receipts
Employees email, text or upload a receipt when they spend. No expense reports to build.
- 3
Review and sync
Barespend matches each receipt and codes it to your accounts. You review what’s flagged and sync to QuickBooks Online.
“Our previous expense management software was archaic and lacked the tools we needed to get receipts in and reconciled to our books in a timely manner. We couldn’t find a solution that met our requirements until Barespend. Simple, intuitive, and easy to use for the entire company. Our biggest pain points solved!”
Barespend and QuickBooks Online: common questions
Does Barespend integrate with QuickBooks Online?
Yes. Barespend connects directly to QuickBooks Online and syncs coded expenses to your books.
Which Barespend plan includes QuickBooks Online?
Every plan. QuickBooks Online sync is included from the Essentials plan at $5 per active member a month on an annual plan, or $6 month to month.
How are expenses coded in QuickBooks Online?
Barespend turns messy merchant strings into vendor names and codes each expense to your chart of accounts, so your bookkeeper isn’t recoding everything at month-end.
Do I need a specific business card?
No. Barespend works with the business cards and bank accounts you already have, and the price is the same whichever you use.